Volunteer Postings

Volunteer Opportunities

It's easy to volunteer with your local chapter. We have standing committees that are always looking for help. 

There are several levels of volunteerism within our chapter: 

  • Volunteers are always needed to staff standing and ad-hoc committees.
  • Board members are elected into office and serve a two-year term. The Board consists of a President, 2 Trustees and the following VPs: Certifications, Finance, Marketing and Communications, Membership, Outreach, Professional Development and Technology & Business Services.
  • Directors have leadership responsibilities within specific areas of the chapter. The Board appoints directors. There are directors working in each of the functional areas mentioned above.

Check out the Chapter Volunteer Roadmap for expectations and benefits for each volunteer level.

Interested in volunteering for a committee or leadership position? Complete a Volunteer Information form, indicating your areas of interest and expertise, and send it to our Director of Volunteers. If you do not see an open volunteer oppportunity that interests you below, please note that Volunteer positions become available throughout the year, and we'll keep your form on file for future openings that match your qualifications.

Thanks in advance for your consideration. We look forward to hearing from you!

Volunteer - Marketing and Communications - Director, Communications
  • Position Title: Director, Member Communications
  • Chapter Function: Marketing & Communications
  • Reports To: VP, Marketing & Communications

Job Description

  • Responsible for the collection and editing of new content and the dissemination of information to PMI membership base across standard channels and marketing tools.Works closely with the Director, Social Media, by sharing new content for social media and alternate channels

Skills Requirement

  • Communication skills
  • Microsoft Office – Word & Power Point

Position Duration and Effort Expectations

  • 15-25 hours/month; 1 year minimum

Position Deliverables

  • Work closely with Communications Team (VP, Marketing & Communications, Director, Social
  • Media, and Marketing & Communication Team Members) to develop communication strategies, content and distribution.
  • Receive content and content requests from Chapter Board, Directors, Committee members, volunteers and other sources. Content should be submitted to communications@pmibuffalo.org – received by both Director, Member Communications and Director, Social Media.
  • Responsible for overseeing the development of:
  • Chapter Newsletter
  • Weekly e-mail to member & prospects
  • Website Homepage articles
  • Pre-event presentations
  • Oversee team of 3-4 volunteers along with Director, Marketing  & Director, Member Communications
  • Adhere to Chapter’s Branding strategy and Communication guidelines
Volunteer - Marketing & Communications - Marketing & Communications Team Member
  • Position Title: Marketing & Communications Team Member
  • Chapter Function: Marketing & Communications
  • Reports To: Marketing & Communication Team Directors, depending on task and project

Job Description

  • Responsibilities can vary depending on specific volunteer focus or specific task or project being worked on. Overall responsibility is to support chapter marketing and communication efforts.

Skills Requirement

  • Skill requirements can vary by team member:
  • Social media experience & access (FaceBook, Linked In, Twitter, FourSquare)
  • Computer skills – PowerPoint, Word, Google Docs, Internet, E-mail
  • Communication skills

Position Duration and Effort Expectations

  • Ongoing – 3 month minimum
  • 2 – 10 hours a month

Position Deliverables

  • Specific duties of the position can include (specific responsibilities can vary by team member):
  • Assist in distributing approved content via email
  • Assist in distributing approved content and ad-hoc content via social networking channels  in accordance with Chapter’s Social Media Guidelines
  • Assist in information gathering efforts for presentations, newsletter, website
  • Assist Web Admin in reviewing information on PMI Buffalo website homepage to ensure relevance, timeliness, accuracy of postings, solicit information and/or update as needed
  • Assist in the creation of PowerPoint presentations for Professional Development events
  • Assist in the creation of PMI Buffalo newsletter, including gathering information, layout, edit and proofreading
  • Responsible for marketing and publicizing the PMI Buffalo organization to the community and globally, and for brand management.
  • Assist in creation of PMI Buffalo promotional material
  • Assist in Branding strategy and Marketing plan development
  • Assist in distribution of marketing content to non-member stakeholders: prospects, professional organizations, local employers, C-level Management at local employers, local universities/colleges, other chapters, Region 4, PMI Global
  • Assist in other Member Communications tasks and special projects as needed
  • Adhere to Chapter’s Branding strategy and Communication guidelines
Volunteer - Marketing & Communications - Sponsorship Team Member
  • Position Title: Sponsorship Team Member
  • Chapter Function: Marketing & Communications
  • Reports To: Director, Sponsorship

Job Description

  • Responsible for assisting with the ongoing review of and improvements to sponsor benefits and costs, as well as monitoring benefit fulfillment activities

Skills Requirement

  • Communication Skills
  • Position Duration and Effort Expectations
  • 2-10 hours/month; 3 month minimum

Position Deliverables

  • Assist in developing, reviewing and improving chapter sponsorship program
  • Assist in coordination of proposals and presentations to potential chapter sponsors, event sponsors, and other sponsors
  • Monitor benefit fulfillment activities to ensure their completion
Volunteer - Finance - Finance Committee Assistant
  • Position Title: 

    Finance Assistant
  • Chapter Function: Finance
  • Reports To: Patrick Walsh, VP Finance

Job Description

  • Organize, scan and upload key Financial documents (i.e. tax returns, bank statements, etc) to Google Documents.

Skills Requirement

  • Organizational skills, attention to detail, time management.  Access to scanner required.

Position Duration and Effort Expectations

  • 3 – 4 months with 8-10 hrs / month.

Position Deliverables

  • Prioritized plan for documents to be scanned and uploaded to Google Documents repository, scanning / uploading of documents per plan
Volunteer - Membership - Communications Committee Member (Several Positions)
  • Position Title: 

    Membership – Communications Committee Member
  • Chapter Function: Membership
  • Reports To: Director of Communications

Job Description

  • Coordinate information gathering efforts for presentations, newsletter, website with Director of Membership Communications
  • Review information on PMI Buffalo website homepage to ensure relevance, timeliness, accuracy of postings, solicit information and/or update as needed
  • Update the scrolling notes on PMI Buffalo website on a regular basis
  • Assist in the creation of powerpoint presentations for Professional Development events
  • Assist in the creation of PMI Buffalo newsletter, including gathering information, layout, edit and proofreading
  • Assist in coordination and release of chapter e-mail information
  • Assist in other Member Communications tasks and special projects as needed

Skills Requirement

  • Microsoft Office, especially Word and PowerPoint
  • Attention to detail, specifically for or proofreading
  • Communication skills and willingness to work with team and Board members to drive task completions

Position Duration and Effort Expectations

  • 12 month position. Average 6 hrs/month
  • Initial effort to assist in developing schedules, standardized procedures and communication protocols – may require 3-4 hours a week.

Position Deliverables

  • Reminder e-mails to Leadership for Presentation and Newsletter content
  • Pre-dinner Power point Presentations
  • Newsletter article solicitation
  • Obtain new reprint permissions or renewals needed
  • Update reprint permission list (tbd)                                                     
  • Website updated weekly
Volunteer - Membership - Director of Volunteers

Position Title: Director of Volunteers 

Chapter Function: Membership

Reports To: VP, Membership

Job Description

Responsibilities for this area include the recruitment, recognition, development and management of volunteers

Position Duration and Effort Expectations

·         1 year appointment (renewable); 8-10 hrs per month



Skills Requirement

Communication skills

Microsoft Office – Word & Power Point

Position Deliverables

Responsible for the development and administration of a formal volunteer program focused on volunteer recruitment, recognition, and development.

Specific duties of the position include:

  • Management of a formal Volunteer Program
  • Development and implementation of Process, Structure, Guidelines, Templates
  • Maintain the Volunteer Roadmap highlighting the value and benefits of volunteerism 
  • Track volunteer service
  • Coordination of Volunteer Recognition event, to include gifts and certificates of service
  • Assist with coordination of Annual Member Meeting
  • Manage special service awards (i.e. for out-going Board members)
  • Administer Volunteer of the Year (VOY) and Volunteer of the Quarter (VOQ) awards
  • Provide Volunteer Support ▪ Administer Volunteer Survey
  • Maintain list of open volunteer positions ▪ Distribute list of open volunteer positions at PMI events
  • Post volunteer opportunities on chapter website in timely manner
  • Work with Technology Team to onboard new Volunteers
  • Attend joint Board / Directors meetings - 6 per year